Your company is going to attend a trade fair in the US, and you are required to discuss what should be done as preparations in advance.
A: Well, you see, our company is going to attend a trade fair in the US.
B: Yeah, sounds exciting. Since we've never done that before, we need to have good preparations for the trip in advance.
A: You're right. The first thing to do is of course to make travel and accommodation arrangements, such as choosing an airline offering good services and the flight of the right time so that we can arrange things well and in an effective way.
B: This can be done by making several phone calls. And we have to make advance reservation with a local hotel so that the people for the trade fair can have a place to stay immediately after they arrive in the country.
A: With early booking, we may even enjoy some discounts. And it's better to choose a hotel near the trade fair. That can save the time traveling there.
B: Or we can arrange beforehand to hire a car from a local car rental company.